PRESENTATION, INTERPRETATION AND ANALYSIS OF
DATA
This
chapter shall discuss the findings obtained from the primary instrument used in
the study. It shall discuss the characteristics of the respondents, their
intranet-use behavior, and their perceived strength and weaknesses of
intranets. In order to simplify the discussions, the researcher provided tables
and graphs that summarize the collective reactions of the respondents.3
Characteristics of the Respondents
The study’s population is composed
of the employees of the Mosscare Housing LTD. The respondents numbered to
twenty-five (25). The table below summarizes the gender of the respondents. The
table shows that majority of the respondents are male.
Table 1. Gender of
Respondents
Sex
|
Frequency
|
Male
|
19
|
Female
|
6
|
Total
|
25
|
Moreover, the table also shows that
the population of the male respondents is over thrice the size of the female.
This is illustrated on the figure below. The figure shows that the male
employees outnumber the female, 76% to 24%.
Figure 1. Gender
Distribution of the Respondents
The study also sought the diversity
of opinions regarding the use of the intranet, thus it sought the responses of
the different departments in the company. The table below summarizes the
reactions of the respondents. The study sought the help of nine departments;
nonetheless, the survey only obtained pertinent data on seven departments.
Figure 2. Department of Respondents
Department
|
Frequency
|
Percentage
|
Repairs
|
2
|
8
|
Lettings
|
3
|
12
|
Rent
|
0
|
0
|
Finance
|
3
|
12
|
Marketing
|
5
|
20
|
Administration
|
7
|
28
|
Development
|
2
|
8
|
IT
|
3
|
12
|
Others
|
0
|
0
|
Total
|
25
|
100
|
Based on the
collective results of the most well represented department is from the
Administration department providing 28% of the total respondents. The Marketing
department follows this with 20% of the population coming from their keep. The
Lettings, IT, and Finance Departments individually provided 12% of the
population. Similarly, the Repairs and Development Departments furnished the study
with 8% apiece. The percentage of distribution is illustrated in the figure
below. It can be posited that the major
users of the intranet technology in the company are those among the
Administration and Marketing departments probably because of the web pages
available in the internal network caters more on the said departments.
Figure 2. Departmental Distribution of Respondents
The Use of Intranet Technology
This part of the
chapter shall discuss the intranet-use behavior of the respondents as measured
by the survey questionnaire. It is established that the intranet of Mosscare
could only be used in the premises of the company. This is reflected by
responses of the employees stating that they could not avail the intranet
services of the company at the comfort of their own home. On the other hand,
the table below summarizes the respondents’ reaction on the regularity of their
use of the technology. According to the data, almost half of the population
scarcely uses the technology while twenty-percent of the respondents stated
that they use it seventy five percent of the time they spend on the office.
Table
3. Frequency of Intranet Use
Particulars
|
Frequency
|
Percentage
|
Nearly Always
|
4
|
16
|
75% of the time
|
5
|
20
|
50% of the time
|
2
|
8
|
25% of the time
|
3
|
12
|
Hardly ever
|
11
|
44
|
Total
|
25
|
100
|
Moreover, 16% of the
respondents stated that they avail of the technology practically the entire
time of their stay in the office. The data also shows that 12% of the
respondents spend a quarter of their office time in utilizing the technology
while only 8% noted that they spend half. The said information is illustrated
in the figure below.
Figure 3. Trends in Responses
The
study also took note on the level of importance of the web pages available in
the intranet service. In a study made by Lai (1998), he noted that in order to
reap the full benefits of intranets, organizations are extending their
intranets to reach their key customers, suppliers, and/or trading partners. The
table below summarizes the responses of the employees. Based on the employees’
reaction, over half of them stated that the online news services about the
company were rather important while 20% of them stated that it is
important. This is similar to the results incurred by the provision of news on
the intranet.
Table 4. Use of Intranet Pages
Particulars
|
Important
|
Rather
Important
|
Not Sure
|
Not Very
Important
|
Not at all
Important
|
Total
|
Online
News
|
20
|
52
|
16
|
12
|
0
|
100
|
News
|
20
|
52
|
16
|
12
|
0
|
100
|
Business
|
32
|
24
|
20
|
16
|
8
|
100
|
Sub
contractors
|
60
|
8
|
0
|
32
|
0
|
100
|
Inside
Mosscare
|
100
|
0
|
0
|
0
|
0
|
100
|
Property
Agents
|
48
|
16
|
20
|
0
|
16
|
100
|
Leisure
|
72
|
28
|
0
|
0
|
0
|
100
|
Others
|
0
|
8
|
76
|
12
|
4
|
100
|
On the other hand, a third of the respondents stated that the
business section of the intranet service is important
to them. Nonetheless, twenty percent are not sure while sixteen percent are
slightly not impressed on the said feature. In
addition, an astounding sixty percent of the employees stated that the
Subcontractors section is important for the company. Nonetheless, one-third of
them are stated that it is not that important. Moreover, all the employees
stated that the web page pertaining to the happening inside the company is
important. On the other hand, practically half of the respondents stated that the
web page containing the property agents of the company is important.
Nonetheless, 20% are not sure of the importance of it while 16% stated that the
web page is not at all important. In a lighter note, almost three quarters of
the respondents stated that the leisure section is important. This is affirmed
by the remaining 28% stating that the web page is moderately essential. The
said responses are illustrated on the figure below.
Figure 4. Intranets Pages’ Level of Importance
On the other hand, the
study also measured the perception of the respondents regarding the intranet
technology. The reactions are summarized on Table 5. Based
on the said inquiry, the
employees strongly agreed that Intranets could be used for publishing not only
text and graphics but also audio, video and interactive applications. Likewise,
the employees also strongly agreed that intranet results in the change of the
calendar driven publishing schedule to a needs based publishing of documents.
On the other hand, the respondents agreed that the intranet reduces the
cost and time of publishing and distribution of documents. Similarly the
employees agreed that they probably do not need elementary keyboard skills in
using the intranet, however, they admitted that in using the intranet, an
employee would need to know how to use a mouse. They also agreed that the
intranet leads to widespread information dissemination as well as the fact that
the intranet leads to more informed decision-making. The employees also agreed
that the Mosscare’s intranet gets updated automatically, thus made
communication more efficient and effective.
Moreover,
they also agreed that the changes to documents are made as needed and uploaded
unto the intranet for immediate access for users as well as in the fact that
the intranet provides a simple point and click way to surf through a web of
hyper linked documents. The respondents also admitted that the intranet tends
to be accessed more frequently and more widely by users throughout the organization.
Table 5. Responses of the Respondents
|
Particulars
|
Weighted mean
|
Interpretation
|
A
|
The
intranet reduces the cost and time of publishing and distribution of
documents.
|
3.48
|
Agree
|
B
|
The
intranet results in the change of the calendar driven publishing schedule to
a needs based publishing of documents.
|
3.75
|
Strongly
Agree
|
C
|
Changes
to documents are made as needed and uploaded unto the intranet for immediate
access for users.
|
3.18
|
Agree
|
D
|
Intranet
has reduced work stress.
|
2.19
|
Disagree
|
E
|
Intranet
has made communication more efficient and effective.
|
2.73
|
Agree
|
F
|
It’s
hard to learn how to use Mosscare intranet.
|
1.75
|
Disagree
|
G
|
The
intranet provides a simple point and click way to surf through a web of hyper
linked documents.
|
3.28
|
Agree
|
H
|
In
using the intranet, the entire staff needs to know is how to use a mouse.
|
3.23
|
Agree
|
I
|
Employees
probably do not need elementary keyboard skills in using the intranet.
|
3.56
|
Agree
|
J
|
The
intranet tends to get accessed more frequently and more widely by users
throughout the organization.
|
2.81
|
Agree
|
K
|
The
intranet leads to widespread information dissemination.
|
3.40
|
Agree
|
L
|
The
intranet leads to more informed decision-making.
|
3.22
|
Agree
|
M
|
Intranet
Is the technology system of the year.
|
2.18
|
Disagree
|
N
|
Users
can access not only static information but also dynamically generated
information from corporate databases.
|
3.71
|
Agree
|
O
|
Intranet
has made the Mosscare more competitive against other organization.
|
2.50
|
Disagree
|
P
|
In
the intranet, web pages get updated automatically.
|
3.00
|
Agree
|
Q
|
Intranets
can be used for publishing not only text and graphics but also audio, video
and interactive applications.
|
3.57
|
Strongly
Agree
|
R
|
Information
is readily available to everybody in the intranet without the need for
filtering and processing by various levels of management and staff.
|
2.93
|
Agree
|
|
|
|
|
Moreover,
they also agreed that the users could access not only static information but
also dynamically generated information from corporate databases. In addition, they
also agreed that the information is readily available to everybody in the
intranet without the need for filtering and processing by various levels of
management and staff.
On
the other hand, the respondents stated that the intranet has not made the Mosscare
more competitive against other organization. They also disagreed that it has
reduced the stress they acquire from work. Nonetheless, they stated that it is
not hard to utilize the Mosscare intranet. This affirms the recent study that intranets did not foster more employee cooperation perhaps due to the
lack of knowledge pertaining to the technology’s capabilities or a lack of
incentive. (Lai, 2001) Moreover,
in consideration of the study of Lai (2001), Mosscare has effectively
accomplished one of the success factors brought about by intranets, the company
is successful in ingraining the technology in the culture of the company that
accessing the network is among the personnel’s necessity. Besides, as noted by
Ward (2002), benefits such as competitiveness,
communications and content management (the big ‘C’s’) were rated the most
important.
Challenges and Opportunities on Intranets
This part of the chapter shall
discuss the strengths and weaknesses of the technology of intranets as
perceived by the employees of Mosscare. According to the respondents, the
system is makes it easy to communicate with co-staffs.
This means that memos are sent faster as well as other form of correspondence
provided that it is internally concerned. Moreover, the employees stated that
it made file sharing, transfer, and management is much simpler. This way, there
is no need to ask for documents from co-worker. Similarly, they stated that
important documentation could be secured. Nonetheless, they also noted that
with the technology, there is an easy access on property development and made
management reporting more efficient. They are also aware that the information
in the intranet is updated daily. Thus, properties can be monitored and made
the tenacities manageable. This way, the personnel can manage their work well,
ensuring the efficiency of the company.
In addition, they also stated that
Intranet lessens legwork and paper work environment and promotes an efficient
file management. It also furnishes the company with easier access to other
departments. The staff can find solutions to most of the work related problems
in the intranet thus providing a flexible framework the will suit the work’s
needs. It also provides other features such as sites of properties, maps and
directions as well as tools, properties, and renovations and retrieved in a
faster rate. This enhances information
management and efficiency of work. Besides the provision of general
information, it also promotes less talking, more time, more work done.
Moreover, discussion forums can be done without going to the conference room.
This affirms the study of Lai (2001) that found out that there were areas of
use that were more common than others. In Human Resource arenas, more than 80%
application rate was found. HR was able to put corporate documents, guidelines
and manuals on the Web instead of printed material that was sometimes
distributed to every individual employee.
On the other hand, the employees also
provided several points on how to improve the intranet technology of Mosscare
by pointing out the weak point of the system. Apparently, there is a lack of
the initiative in updating the mapping sites, properties and renovation. The
respondents stated that this should be addressed. Although the network provides
security for the documents of the company, there is also the need to upgrade it
specifically those pertaining to other tenant property. The employees also
recommended looking into the development of the small-scale transfer proposals
in the intranet.