Results: Impact of Intranet

 

 

 

Impact of Intranet

 

 

Table 1.  Sex of the Respondents

 

Sex	Frequency	Percentage
Male	19	76.00
Female	6	24.00
Total	25	100.00

 

 

Table 2.  Department of the Respondents

 

Department	Frequency	Percentage
Repairs	2	8.00
Lettings	3	12.00
Rent	0	-
Finance	3	12.00
Marketing	5	20.00
Administration	7	28.00
Development	2	8.00
IT	3	12.00
Others	0	-
Total	25	100.00

 

 

 

 

 

 

 

 

 

 

 

 

Assessment of the Respondents

 

1.  How important to you are the following web pages of the Mosscare Intranet on your daily routine job task.

 

Assignment :     A.  Important                    B.  Rather Important            C.  Not Sure

                           D.  Not very important        E.   Not at all important

Particulars	A	B	C	D	E	Total
Frequency      Online News Percentage	5 _____ 20.00	13 _____ 52.00	4 _____ 16.00	3 _____ 12.00	- _____ -	25 _____ 100.00
Frequency      News Percentage	5 _____ 20.00	13 _____ 52.00	4 _____ 16.00	3 _____ 11.00	- _____ -	25 _____ 100.00
Frequency      Business Percentage	8 _____ 32.00	6 _____ 24.00	5 _____ 20.00	4 _____ 16.00	2 _____ 8.00	25 _____ 100.00
Frequency     Sub contractors Percentage	15 _____ 60.00	2 _____ 8.00	- _____ -	8 _____ 8.00	- _____ -	25 _____ 100.00
Frequency      Inside Mosscare Percentage	25 _____ 100.0	- _____ -	- _____ -	- _____ -	- _____ -	25 _____ 100.00
Frequency      Property Agents Percentage	12 _____ 48.00	4 _____ 16.00	5 _____ 20.00	- _____ -	4 _____ 16.00	25 _____ 100.00
Frequency      Leisure Percentage	18 _____ 72.00	7 _____ 28.00	- _____ -	- _____ -	- _____ -	25 _____ 100.00
Frequency      Others Percentage	- _____ -	2 _____ 8.00	19 _____ 76.00	3 _____ 12.00	1 _____ 4.00	25 _____ 100.00

2.  How much do you agree with the following statement.

 

Level Assignment :     1(Strongly disagree) to 4 (Strongly Agree)

Use N/A if you don’t have an opinion or if the statement doesn’t pertain to you.

 

	Particulars	Weighted mean	Interpretation
A	The intranet reduces the cost and time of publishing and distribution of documents.	3.48	Agree
B	The intranet results in the change of the calendar driven publishing schedule to a needs based publishing of documents.	3.75	Strongly Agree
C	Changes to documents are made as needed and uploaded unto the intranet for immediate access for users.	3.18	Agree
D	Intranet has reduced work stress.	2.19	Disagree
E	Intranet has made communication more efficient and effective.	2.73	Agree
F	It’s hard to learn how to use Mosscare intranet.	1.75	Disagree
G	The intranet provides a simple point and click way to surf through a web of hyper linked documents.	3.28	Agree
H	In using the intranet, the entire staff needs to know is how to use a mouse.	3.23	Agree
I	Employees probably do not need elementary keyboard skills in using the intranet.	3.56	Agree
J	The intranet tends to get accessed more frequently and more widely by users throughout the organization.	2.81	Agree
K	The intranet leads to widespread information dissemination.	3.40	Agree
L	The intranet leads to more informed decision-making.	3.22	Agree
M	Intranet Is the technology system of the year.	2.18	Disagree
N	Users can access not only static information but also dynamically generated information from corporate databases.	3.71	Agree
O	Intranet has made the Mosscare more competitive against other organization.	2.50	Disagree
P	In the intranet, web pages get updated automatically.	3.00	Agree
Q	Intranets can be used for publishing not only text and graphics but also audio, video and interactive applications.	3.57	Strongly Agree
R	Information is readily available to everybody in the intranet without the need for filtering and processing by various levels of management and staff.	2.93	Agree

 

 

 

 

3.  How often do you use the intranet?

 

Particulars	Frequency	Percentage
Nearly Always	4	16.00
75% of the time	5	20.00
50% of the time	2	8.00
25% of the time	3	12.00
Hardly ever	11	44.00
Total	25	100.00

 

 

4.   Can you gain access to Mosscare Intranet at home?

 

            Everybody answered NO.

 

 

5.   What did you like most about the Intranet System?

 

¨          It is easy to communicate with co-staffs.

¨          You can send memos faster.

¨          File sharing, transfer, and management is much simpler.

¨          Properties can be monitored.

¨          Easy access on property development.

¨          Controlling and managing the tenancies.

¨          No need to ask for documents from co-worker. 

¨          Important documentation can be secured.

¨          Daily updates of news and information.

¨          Thus, personnel can manage their work well.

¨          Management reporting in just a click

 

 

6.   What do you think in your own words would persuade staff to use intranet more effectively and efficiently?

 

¨          Intranet lessens legwork and paper work environment.

¨          An efficient file management.

¨          Easier access to other departments.

¨          For general information.

¨          Less talking, more time, more work done.

¨          Staff can find solutions to most of the work related problems in the intranet.

¨          Provides a flexible framework the will suit their work’s needs.

¨          Enhance information management and efficiency of work.

¨          Discussion forums can be done without going to the conference room

¨          Locate sites of properties.  Maps and directions.

¨          Locate tools, properties, renovations, etc. faster

 

 

7.   From your opinion what could be done to improve the Mosscare intranet?

 

¨          Update mapping sites, properties and renovations.

¨          More security to other tenants properties.

¨          Develop further the small scale transfer proposals.

 

 

Sample Chapter 5 of a Thesis on Intranet Technology

 

Chapter V

 

SUMMARY, CONCLUSION AND RECOMMENDATIONS

 

This study tried to investigate the benefits of the intranets within an organization. Specifically, the researcher wanted to identify the challenges and opportunities that institution face as a result of Intranet technology; asses staffs uses of intranets within the organizations; the way Mosscare adapted to intranets; and the factors affecting intranet usage.

 

The data were gathered through the use of a researcher-made questionnaire, which were answered by the employees of Mosscare. The researcher wanted to know how these respondents perceived the effect of intranets in their working methods.

 

Summary

 

On the basis of the data gathered in relation to the statement of the problem, the following are the significant findings:

1.    The major users of the intranet technology in the company are those among the Administration and Marketing departments probably because of the web pages available in the internal network caters more on the said departments.

 

2.    According to the data, almost half of the population scarcely uses the technology while twenty-percent of the respondents stated that they use it seventy five percent of the time they spend on the office.

 

3.    Based on the employees’ reaction, over half of them stated that the online news services about the company were rather important while almost three quarters of the respondents stated that the leisure section is important. This is affirmed by the remaining 28% stating that the web page is moderately essential.

 

4.    Based on the said inquiry, the employees strongly agreed that Intranets could be used for publishing not only text and graphics but also audio, video and interactive applications.

 

5.    On the other hand, the respondents stated that the intranet has not made the Mosscare more competitive against other organization. They also disagreed that it has reduced the stress they acquire from work.

 

6.    The respondents asserted that it is not hard to utilize the Mosscare intranet.

 

 

Conclusion

 

On the basis of the above summary of findings in this study, this research came up with the following conclusions:

 

The technology of intranets has significantly affected the culture of the organization through employing a much faster rate of production and efficiency. Moreover, it is the personnel on the rank and file position who benefits on the technology considering that almost all their needs in correspondence and general information is provided for in just a click of a mouse key.

 

Moreover, it could be concluded that the implementation of intranet technology in the said company is still on its infancy stage considering the considerable drawbacks perceived by the personnel of Mosscare. Nonetheless, the company has been reaping the benefits of the technology since it already adhered to one of the principles of efficiency, automation. This means that the company has minimized the amount of paper files making information in the company more manageable.

 

And lastly, the study concludes that the personnel of the company are the fundamental barometers of the level of efficiency provided by the intranets. In order to develop an ultimate intranet system, a prior consultation among the employees would be advisable in order to cater the needs of the rank and file.

 

Recommendation

 

The findings of the study as well as the suggestions of the respondents helped the researcher prepare the following recommendations:

 

The study encourages the company, Mosscare, to develop its intranet technology. It has efficiently provided the employees the materials they need to survive a working day. However, the company should take into consideration the recommendation of the respondents in this study. This way, they could address specific weaknesses on the network.

 

The study also recommends that the company provide basic computer training specifically for the use of their intranet services. This would allow other employees to fully exploit the potentials of the said service to facilitate the development of the company.

 

In the study’s literature review, Hizman (1999) quoted the study of Canterucci stating that the effectiveness of the intranet technology is hindered by the notion of the majority of the personnel considering intranets as management propaganda. This might also be true to Mosscare due to the concept of the respondents regarding the apparent ineffectiveness of the technology. In this light, this study recommends that the management communicate more with the employees in a less informal surrounding in order to assure the latter that what the former is placing on its intranets proves to be truthful and for the welfare of the latter.

 

Likewise, the study also recommends adhering to the findings of the study made by Lai (1998). The study posits that the intranet technology could also be used as a unifying factor for a virtually dispersed company. The study recommends the company to empower the employees by providing a complete communication tool for collaboration, interaction, and real-time sharing of information across functional boundaries and organizational levels.

 

And lastly, the researcher proposes to employ additional studies that will cover a much larger population and a much wider coverage area. This would allow the learners in the similar discipline to gauge on what improvement on intranet technology should be employed. This would ensure the wider use of intranets as a company treks its way to development through the help of automation, self-reliance and self-efficacy.